Only Plan One Week At A Time

Having a rough idea or outline of what you’re looking to achieve each is always a good idea. It’s also crucial to have an insight into what you can expect every month.

However, in terms of planning or preparing your weeks, it’s highly advisable to plan only one week at a time. You’ll simply get overwhelmed if you’ll plan several weeks ahead. Keep in mind that you’re human, not a robot.

Moreover, any day of the week can change without warning no matter how prepared you are for it. The way business and life move these days is pretty fast. You may see yourself offered with an opportunity that you can’t resist when you least expect it.

On top of that, you face an emergency during the most inconvenient time. That means that you have to move your meetings, appointments, and even deadlines around, to accommodate it. As a result, you have to reorganize your schedule and reprioritize your tasks and to-do list for the day or the entire week.

Plan Your Week Over The Weekend

There’s some sort of debate going over which is the best day of the week to plan your week. Some say that it’s best to plan it before you’re done with your tasks on Friday. Meanwhile, some recommend Monday morning before starting your week is best. These suggestions are not bad at all but may not be as efficient as organizing your week over the weekend.

It’s highly possible to forget the things you need to do when planning your to-do list for the week on a Friday. This means that you may have to spend precious time on Monday to reacquaint yourself with your schedule and list of to-dos for that week instead of using it on something more productive.

On the other hand, waiting until the start of the week to plan everything will take some valuable time away from your hands. So instead of doing your tasks already, you’ll spend productive time deciding what needs to be done.

So whenever you have some free time over the weekend, map out your to-dos for the week ahead. This may include personal errands, projects, and so on. Also, consider using a personal planner to write down everything. Doing so will ensure that you don’t forget any task. And seeing all your plans laid out in front of you will provide you with a much better sense.

Moreover, it’s a good idea to spend a maximum of two hours planning and prepping up your week ahead and enjoy the entire weekend with your family. This will allow you to face the week fully energized, stress-free, and motivated, rather than dread it.

Create A Schedule For Everything

And that’s a list of every single thing, from your morning and evening routines to deadlines, to-dos, and even breaks. When you schedule everything will give you more time to take care of every single thing you need to do, whether it’s doing yoga or attending a meeting.

Furthermore, it will make sure that you’ll be able to take care of the essentials without getting overwhelmed and overloading your weekdays. As a result, you will not forget or miss stuff, which means doing more with less stress.

Only Pack Three Major Task In A Day

Most women entrepreneurs are known for their long list of to-dos that seem to go on forever. However, it’s hard to accomplish there. Have you seen yourself checking a thing or two on your list and feel defeated because you still have so much on your list and the day is almost over?

Do not beat yourself up for not accomplishing everything on your to-do list. Instead, make a daily list of doable tasks you are confident you can complete before the day ends. Moreover, when planning your week over the weekend, list down both personal and business tasks. Then, make sure to only assign a maximum of three major tasks for every workday.

As mentioned, use a planner where you can write these or use an online app like Trello. This is very useful in organizing your responsibilities. You can pin tasks and schedule a time and date for them. Additionally, you can categorize them to make it easier for you to identify which ones you need to prioritize.

Apply The Pomodoro Technique

Simply put, the Pomodoro Technique is a time blocking management system where you block your tasks down to intervals of 25 minutes with breaks of 5 minutes in between. This is a great method to use when you begin losing focus.

Just set your timer to 25 minutes and give your focus on what you need to accomplish. Once your 25 minutes is up, take a 5-minute break where you can do whatever you want to do to relax your mind. After that, get back to your task for another 25 minutes, and so on.

When planning and time blocking your day, consider giving your main tasks at least 2-hour time blocks. For this, you can give yourself 20 to 30 minutes worth of breaks in between. Also, before wrapping your day up, you may want to go through your emails and browse your social media for about an hour.

This technique will work particularly well if you always find yourself doing more posting on your Facebook account rather than doing work. It’s also good for those who always take longer to finish a simple task than the expected time or if you tend to procrastinate more instead of taking care of important matters.